About Us

About Us

OnLine University Management Systems, OLUMS™ established in 2008, is a specialist Online Management and Tracking Systems Service Provider to Universities and TVET Colleges in South Africa.

OLUMS™ provides turnkey solutions to Universities and TVET Colleges in the areas of Work Integrated Learning Management and Tracking; Student and Graduate Recruitment and Placement Management; and SETA Grant Management and Tracking.

The OLUMS™ SUITE of Online Tracking and Management Systems integrates with the University and TVET College Databases to provide comprehensive management solutions that meets and surpasses the Accreditation and Quality Standards of the Council on Higher Education (CHE) and UMALUSI.

OUR VISION

To be world leaders in innovative online solutions to Universities and TVET Colleges in the Management and Tracking of collaborative engagements

MISSION

OLUMS aspires to:

  • Lead in the dynamic management of Mentoring, Supervising and Assessment of students engaging in off-campus Work Integrated Learning activities in collaboration with Industry and Community Partners

  • Set the South African Standard for Employers to access any Graduates and Students from all Universities and TVET Colleges in South Africa from a single sophisticated Portal, for recruitment purposes

  • Providing a single highly sophisticated online Portal for SETAs to Manage and Track the Audit Trail of SETA Grant Budgets allocated to Lead Employers

VALUES

OLUMS is committed to and guided by the following values:

  • Social justice

  • Quality

  • Integrity

  • Accountability

  • Responsiveness

OLUMS HEAD OFFICE

36 Ritson Road
Berea, Durban, South Africa 4001
Email: enquiries@olums.org Tel +27 8261978

OLUMS INDIA DIVISION

535 New Vikas Colony, Delhi Road, Saharanpur, U P, 247001, India



ABOUT OLUMS WIL TRACKING SYSTEM AND TRACKING SYSTEM

OLUMS WIL is a sophisticated Online System for the MANAGEMENT AND TRACKING SYSTEM of the Work Integrated Learning.

FEATURES OF THE OLUMS WIL SYSTEM

  • The platform links Lecturers with the Employer, Mentor and Student in real time

  • The Management of the placement of students in Industry

  • The Management of Lecturer Supervision of students

  • The Management of Industry Mentoring of students

  • Online Lecturer and Mentor Assessment of Progress Reports

  • Lecturers and Mentors are able to provide Real Time online feedback to Students

  • Management of On-Site visitation

  • Automated PDF Portfolio Management

    The OLUMS Portfolio Management automatically compiles a comprehensive Portfolio of Evidence from all the information gathered from the database and the interactions of the Student, Industry Mentor and Academic Assessor. The Portfolio is compiled and presented in a Professional PDF format

  • Employer Accreditation Management

  • Mentor accreditation Management

  • Real-time Messenger App for Chats between Academics, Mentors and Students

  • Executive Reports

OTHER APPLICATIONS OF OLUMS WIL MANAGEMENT AND TRACKING SYSTEM

  • Management of Post Graduate Research with Executive Reports

  • Management Project Based Learning with Executive Reports

  • Management Corporate Training with Executive Reports

  • Management of Learnerships

  • Management of Apprenticeships

  • Management of Internships

  • Management of Service Learning

ABOUT RECRUITMENT PORTAL

DEFINITION OF WORK INTEGRATED LEARNING

Work Integrated Learning (WIL) is the umbrella term which refers to any of the following modes of Learning Experiences

a) WORK BASED WORK INTEGRATED LEARNING

The definition of Work Integrated Learning(WIL) is a period of learning that takes place at an Employer's workstation which is Monitored and Assessed jointly by a Lecturer from the University or TVET College and an Industry Mentor.

Work Based Work Integrated Learning is the most commonly understood form of Work Integrated Learning

The duration of Work Integrated Learning at Universities ranges from 3 to 12 months

Work Integrated Learning for the TVET Colleges programmes are as follows:

  • The National N Diploma -18 to 24 Months

  • The National Certificate: Vocational (NVC) - 1 to 10 Weeks

Salient features of Work Integrated Learning:

  • Industry Mentors and Employer Workstations are quality assured by the University of College to ensure compliance with the Work Integrated Learning standards

  • The Students are required to produce a Portfolio of Evidence at the end of their training

  • Work Integrated Learning is a compulsory for the awarding of the formal qualification

b) PROJECT BASED LEARNING

Projects that contribute to the curriculum which are assigned by Universities that has an Industrial based application, are referred to as Project Based Learning. This mode of Work Integrated Learning involves a collaboration between the University Academics and Industry Mentors to Supervise and Assess the Projects. Project Based Learning is Credit bearing towards the awarding of a formal Qualification.

c) SIMULATED LEARNING

This mode of Work Integrated Learning involves the student being exposed to a simulated environment that closely resembles the real-world work experience.

d) LEARNINGSHIPS

These are Qualifications that are quality assured by the Quality Council for Trade and Occupations (QCTO). The Duration of Learnerships is generally one year. The Learnerships comprises of 70% Theory and 30% Work Integrated Learning at an Employer's workspace.

e) INTERNSHIPS

These are periods of Work Experienced that Learners engaged with, on completion of a Professional Degree or Diploma. Internship are generally quality assured by the respective Professional Bodies.

f) APPRENTICESHIPS

An Apprenticeship involves and Employer, a Learning Institution and an Learner. The Apprentice is employed by an Employer and serves a period of between 3 to 5 years completing a formal Theory and Work Based Learning Program. On completion of an Apprenticeship the Apprentice under goes a Trade Test to qualify as a Journeyman or and Artisan

UNIVERSITY QUALIFICATIONS EXPLAINED

NQF Level

Qualification Name

Minimum Credits

Duration

Details

5

Higher Certificate

120

1 Year

ENTRANCE:Higher Certificate is a Post Matric Certificate.

The Higher Certificate is Vocationally Focussed Qualification.

PROGRESSION: The Higher Certificate is a pre-requisite to the Advanced Certificate and the Bachelor of Technology Degree

6

Advanced Certificate

120

1 Year

ENTRANCE:The entrance requirement to the Advanced Certificate is the Higher Certificate.

It's a Vocationally Focussed Qualification

6

Diploma

240

2 Years

ENTRANCE:

Matric Certificate

The Diploma is Vocationally Focussed

The 2 Year Diploma in Engineering EXCLUDES Work Integrated Learning

Upon completion of the 2 Year Engineering Diploma,

graduates would need to complete the one-year Work Integrated Learning on their own, with an Employer. The One year Work Integrated Learning is mandatory to practice as a Technician. The Training must meet the Engineering Council's quality standards and assessment in order to be able to register as a Technician

PROGRESSION:

The Diploma articulates into the Level 7 Advanced Diploma or the Bachelor of Technology Degree with No Credits

6

Diploma

360

3 Years

ENTRANCE:Matric Certificate

The Diploma is Vocationally Focussed

The 3 Year Diploma is the entrance requirement for the Level Advanced Diploma at Level 7

The 3 Year Diploma in Engineering INCLUDES Work Integrated Learning. The onus is on the University to place the students with an Employer for Work Integrated Learning and to conduct all assessments

PROGRESSION: Upon completion Engineering Graduates are able to register as Technicians with the Engineering Council

7

Bachelor's Degree

360

3 Years

ENTRANCE:Matric Exemption

The Bachelor's Degree articulates to the Honours Degree and the Post Graduate Diploma

The Bachelor of Technology Degrees in Engineering does not include a period of Work Integrated Learning at an Employer's Workspace

PROGRESSION: Graduates completing the 3 Year Engineering Degree are able to Register as an Engineering Technologist with the Engineering Council

8

Bachelor's Degree

480

4 Years

ENTRANCE:Matric Exemption.

The 4-year Degree is a Professional Degree that typically qualifies graduates as into careers as Professional Engineers, etc.

PROGRESSION: Graduates can articulate to the Master's Degree

8

Honour's Degree

120

1 Year

ENTRANCE:Entrance to the Honours Degree is a 3 Year Bachelor's Degree

The Honours Degree is a post Graduate Degree

PROGRESSION: Master's Degree

9

Master's Degree

180

2 Years

ENTRANCE:Honours Degree, Post Graduate Diploma, or a Professional Bachelor's Degree

The Master's Degree is a Research or a Part Research Post Graduate Degree

PROGRESSION: Doctoral Degree, PhD

10

Doctorate Degree

360

3 Years

ENTRANCE:Master's Degree

The Doctorate Degree is Research Degree

TVET COLLEGE QUALIFICATIONS EXPLAINED

TVET Colleges offer qualifications between the NQF Levels 1 to 4 in the following 2 categories:

  • 1. The National Technical Certificates also referred to as N1 to N6

  • 2. The National Certificate: Vocational also referred to as NCV 2 to 4

1 The National Technical Certificates N1 to N6

National Certificate

Level

Credits

Duration

Equivalent School Grade

N1

1

40 to 120

4-6 Months

Grade 9

N2

2

40 to 120

4-6 Months

Grade 10

N3

3

40 to 120

4-6 Months

Grade 11

N4

4

40 to 120

4-6 Months

Matric Grade 12

N5

5

40 to 120

4-6 Months

Higher Education

N6

6

40 to 120

4-6 Months

Higher Education

National N Diploma

Upon completion of the National Certificate: N6 and the requisite Work Integrated Learning period of between 18 to 24 Months, the Candidate is awarded the National N Diploma

The National Certificate: Vocational also referred to as NCV 2 to 4

The National Certificate: Vocational is a one-year qualification in various Vocational Fields of study. A National Certificate Vocational is issued upon successful completion after each year of study. The Learners completing NVC2, 3 or 4 could exit at any level enter the workplace or complete and Apprenticeship or Learnership

National Certificate

Level

Credits

Duration

Equivalent School Grade

NCV 2

2

130

1 Year

Grade 10

NCV 3

3

130

1 Year

Grade 11

NCV 4

4

130

1 Year

Matric Grade 12